The School
Brisbane Grammar School is a non-denominational boys’ school of about 2000 students (Years 5 to12) overlooking the Brisbane CBD. The School maintains a 150-year strong tradition of academic excellence, extensive cocurricular activities and student wellbeing programs. We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.
Our Community
At Brisbane Grammar School, we take pride in our dedicated and professional staff, who are part of the School's achievements. The School values professionalism and fosters a dynamic culture of innovation and collaboration. The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.
Job Description
About the Role
This is a Term 2 contract position 20/04/2026 - 19/06/2026
Purpose
To assist the Director of Music and the music staff by supplying administrative support in all aspects of the music program.
Vocal & Instrumental Tuition Program
Assisting the Head of Music in the administration of the tuition program. Tasks could include:
Word-processing
Use of Synergetic (class and group management, timetabling and communications)
Updating MyGrammar with relevant information
Processing new & discontinuing students
Liaising with staff to maintain accurate lists of students
Monitoring student attendance records
When necessary, communicating with parents concerning procedural matters
Assisting with assessment & reporting
Liaising with staff concerning student resource requirements
Coordinating the servicing of instruments
Stocktaking
Billing and payment management for private tuition
Instrument loans, charges and returns
Room bookings
Performance Music Program
Assisting the Director of Music in administration of the Performance Music Program. Tasks could include:
Word-processing
Establishing data bases
Use of Synergetic, EdVal TES and BGS Connect (class management, scheduling, attendance, communications)
Updating MyGrammar with relevant information
Creation of presentation materials (e.g. PowerPoint displays for Open Day)
Processing new & discontinuing students
Liaising with staff to maintain accurate lists of students
Monitoring student attendance records
Copying and filing of music
Event Management for music events including concerts, festivals, workshops, etc on or off campus (room bookings, calendar, ticket sales, event forms/requirements and logistics)
General Music Department Duties
The job of the Administrative Assistant will include assisting the Head of Music and music staff in the administration of Music Department events and projects. Duties may include:
Word processing (programs, timetables, certificates etc.)
Maintaining data bases (including student lists)
Production of presentation materials
General organisational and administrative tasks such as phone calls, letter writing etc.
Regularly assist students with general enquiries and issues
Maintain and monitor use of the music staff room space and facilities
Manage allocations and monitor use of music lockers
Management and maintenance of the Optimo Database (music, instruments, students, loans, returns, user access)
Specific projects may include:
Music Library
Camps
Tours
School concerts and recitals
Open Day displays
Any other tasks within the School as required.
Desired Skills and Experience
Application Process
Brisbane Grammar School recognises the value of diverse thinking and we encourage qualified candidates from diverse backgrounds to apply. To better understand what it means to join BGS, please review the information on our website and social media accounts before submitting your application. You should also familiarise yourself with our key policies and procedures available on the School website, which may assist you during the recruitment process.
Our organisation is committed to protecting children and young people from harm. We require all applicants to undergo a screening process prior to appointment, and all applicants are to hold a valid Blue Card or QCT Registration before commencement. Candidates must disclose any information relevant to their eligibility to engage in activities involving children.
BGS reserves the right to remove job advertisements earlier than the closing date due to business requirements.
BGS is an Equal Employment Opportunity employer committed to fostering a diverse, inclusive, and culturally safe workplace where everyone feels respected, valued, and empowered to thrive. Our recruitment process is designed to be inclusive and accessible. If you require adjustments at any stage, please let us know — we’re here to support you.
